Within the framework of a major infrastructure project related to the Seine-Nord Europe Canal, our engineering team is seeking an experienced Project Assistant to support the administrative, organisational and documentary management of the project.

The successful candidate will play a key role in ensuring the efficient coordination of project documentation, administrative processes and internal communications between engineering teams, project management and external stakeholders.

1. Project Administrative Management

• Provide comprehensive administrative support to the project team, including correspondence, meeting minutes, presentations and internal documentation.

• Organise project meetings, prepare agendas and record meeting minutes.

• Manage project planning logistics, including travel arrangements and team event organisation.

• Coordinate the onboarding of new team members (access badges, administrative documentation, HR-related processes).

• Register subcontractors and suppliers through the project procurement system.

2. Document Management (GED / EDMS)

• Upload, classify and archive technical and administrative project documentation.

• Monitor document versions and validation workflows.

• Ensure proper distribution of documentation across project stakeholders.

• Track deliverables and ensure documentation compliance with project procedures.

• Manage and maintain the document management system (such as SharePoint, ProjectWise, Mezzoteam or equivalent).

3. Technical and Operational Support

• Prepare technical documentation packages for project meetings, audits and institutional visits.

• Maintain project dashboards, indicators and reporting tools.

• Support the preparation and monitoring of purchase orders, quotations, delivery notes and invoices.

• Ensure smooth administrative coordination between all stakeholders involved in the project (engineering teams, client representatives, contractors and design offices).

4. Quality, Compliance and HSE Support

• Assist in the implementation of project quality and safety procedures.

• Update registers, action plans and HSE documentation.

• Ensure traceability and proper documentation management for infrastructure project compliance requirements.